Skip to main content

tv   U.S. House of Representatives Legislative Business  CSPAN  February 1, 2016 12:00pm-2:01pm EST

12:00 pm
captain may hand paint a sign. >> coming up next, the u.s. house will begin morning hours speeches in just a moment as members return for the first time since canceling last week's session because of the east coast blizzard last month. lawmakers will start legislative work this afternoon at 2:00 on financial regulation and sex trafficking bills. later in the week, a vote to override the president's veto of a measure repealing parts of the health care long -- law. the speaker pro tempore: the house will be in order. the chair lays before the house a communication from the speaker. the clerk: the speaker's rooms, washington, d.c. february 1, 2016. i hereby appoint the honorable tom emmer to act as speaker pro tempore on this day, signed, paul d. ryan, speaker of the house of representatives. the speaker pro tempore: pursuant to the order of the house of january 5, 2016, the chair would now recognize
12:01 pm
members from lists submitted by the majority and minority leaders for morning hour debate. pursuant to clause 12-a of rule 1, it the chair declares the house in recess until 2:00 p.m. today. >> the issue that i'm interested in is border control. i think we have too many illegal aliens and too many problems in this country right now to continue having this type of thing. >> i'm here supporting governor
12:02 pm
chris christy. he keeps recognizing all over the state of iowa the rural power program, the rural electric co-ops and we're proud of his efforts on our behalf and we're glad he recognizes all of these efforts as we fight the clean power plan and come up with a better solution, all of the above, including nuclear and other noncarbon resources. >> on saturday iowa democratic party officials held a training session for volunteers in the leadup to the state's caucuses tonight. caucus director josie bradley talked about registration procedures, eligibility requirements of attendees, how delegates are awarded the candidates and speaking first was the chair of the iowa democratic party andy mcgwire. >> good morning, democrats.
12:03 pm
is this on? good morning, democrats. i'm sandy mcgwire, your state chair. are you proud to be democrats? [applause] that's it. i have to tell you, the last year i've been chair i get to go all over iowa and it's just like this everywhere. there are people everywhere. volunteers everywhere and you are the backbone of the iowa democratic party. you're what makes it tick. you're the heart and soul so give yourselves a hand for being here this morning. i've been going all over talking about our caucuses and i know a lot of other people want to know about iowa caucuses and we know what run our caucuses and we know what a great caucus it's going to be. more importantly we have great chairs and 1681 precincts. we have expants efforts.
12:04 pm
we are' going to have a wonderful turnout and no snow. tom was going to be here but his -- tom and tamara does a great job. can we give them a hand? we've been testing and training and talk about our great team. biggest caucus team we've ever had and we have the leader of our caucus team to help you through this today. so her name is josie bradley and i got to tell you, i've been working for her for about a year and she is the most wonderful woman. she has got this thing under control. but the way we get it under control so ask good questions,
12:05 pm
learn lots and have a great time monday night and thank you for being democrats. [applause] josie: hi, everyone. thank you so much for being here today. oh, i have the mic here. oh, you guys can't hear me. is that better? awesome. well, thank you all so much for being here today. this is a great turnout to have everyone here and we've got a great presentation for everyone as well. to start off, i'd like to actually introduce tamara harrison who i know all of you are very familiar with. i know she will go over polk county-specific things. so we'll go ahead and let amara get started. tamara: good morning, everybody. we're back here again two years later. this is a yellow pact you got with your regular white pact. in the yellow pact is your
12:06 pm
county-specific information. i wanted to let you know what was in there. you have the precinct map. there is a map of all the caucus low scations so if you have someone at the wrong precinct. there is a couple information sheets in there that we did new for this year we hope are helpful. one is caucus overview for the beginner. so if there's people there that hasn't seen them, you can make some copies of that. and something else we thought would be helpful this year with the help of rick smith who happens to be sitting here. thank you, rick. there is a sheet that actually describes the different committees that we elect as well that night. committee on committee, had a those different roles are. platform committees so that people can make an educated decision and hopefully get signed up and elected to those positions. so hopefully you'll find those very helpful.
12:07 pm
the other thing i wanted to mention in there too. on't forget, there is a pink envelope. please make sure the big pink envelope gets passed around. obviously there's a lot of cost involved and any help will be greatly appreciated. of course we'd love to it. if there's any questions for me specifically i'll be here until the very end and i want to thank very much andy mcguire, our wonderful chair, and josie bradley for being to be here this morning and do this wonderful training for us. o thank you. josie: all right. we'll go ahead and get started then. so a few things i wanted to say before we get to the training, everyone has in their caucus pact a caucus guide as well as a reporting guide so all of the information that you'll see today you have in your hands. just to note on this, the guide
12:08 pm
included in your pact says updated december 1. we have a couple older versions that you might also have. the information is exactly the same. the layout may be a little bit different. just know that updated december 1 one is going to be the best one to have with you on caucus night. i'm not entirely sure how to do hat. >> test, test, test. josie: is that better? we'll go ahead and get started. i do have question slides as we move through this. we obviously have a really big
12:09 pm
group here today so please, if you can, hold those questions for those sides. we get a lot of material. we'll probably cover most of what you might have questions on as we move through this and if anything does come up, please don't hesstade to reach out to me or -- hezztade to reach out to me or -- hesitate to reach out to me or those wonder of caucus directors to answer those questions as you have them. all right. great. well just an overview here as far as what we're going to cover. we'll talk about preparing for the caucuses. how to get people registered and signed in. calling the caucus to order. forming our preference groups and electing delegates. 'll talk about how to report and then we'll go over to how to elect your committee representatives, your precinct votes and talk about resolution discussion and adoption.
12:10 pm
and then how to make sure we get all of the materials back. is this one better? well, bear with us here. and then we'll just do any questions you might have. so preparing for the caucuses. so before caucus night you're going to want to check over your caucus packets that you all have in front of you and just familiarize yourself with the materials. make sure you don't have any questions about what is included in that. first of all, you'll want to make sure it's the right packet for your precinct. each packet has the precinct name and county on the front and so you'll want to double check that. the number of delegates your precinct will recollect is also printed on that -- will elect is also printed on that label very clearly. so you'll want to check that.
12:11 pm
the precinct committee people that your precinct elects should also be on that pack receipt. i know tamyra said it's specific in your polk county packets as well. and you want to make sure all of the forms are in there and you'll want to know how to use each form. sorry. i'm just going to grab this so i don't have to look behind me. so caucus packet contents here. one of the things in there is your reporting credential and that will tell you how to report your results after preference groups form and you award your delegates. you'll see a letter from our chair, dr. andy mcguire, a few different posters you'll want to hang up just describing the process. you have a math poster, a tax income checkoff poster and then
12:12 pm
there's also a sample agenda just so everyone in the room knows what's going on there. you will have letters from presidential candidates. you'll have nominating petitions included in there. obviously for other candidates to make sure they're on the ballot. we also have our i.d.p. contribution envelope. caucus registration forms and our voter registration forms. absentee ballot request forms. we'll have surveys. our caucus map worksheet and our summary of caucus results form and the return envelopes and we'll go through how to use each of these documents and what specifically we mean with each of those. all right. so preparing for the caucuses. before caucus night, it's a good idea to go to your site and just get a feel for what the room looks like and how the site is set up. so the a good idea to check for cellular reception, adequate seating, what tables are
12:13 pm
available for registration, you know, where the rest rooms are located. always a good idea to have contact info for the site manager in case you need to get a hold of them for any reason. we recommend getting a home number as well as a cell phone number so if you do need to call them on caucus night you're able to. and just check for any issues there might be with accessibility and look to how to solve those. things to make sure you bring to the caucus. obviously you'll want to make sure you have your caucus packet. that's really important. smartphone if you have one or a cell phone to be able to report your results. you'll want to bring a calculator just to help with that dal gait math. pens and pencils for sign in and for you to fill out the forms. extra paper is always a good idea to have just in case you might need to write something down if you run out of some space. a clock or a watch to keep time
12:14 pm
there. possibly marker and poster board or butcher paper if you want to make other signs. and some people want to write viability on the poster there and some sort of tape to hang everything and a stappler. i know it says masking tape or scotch tape. we recommend using painter's tape. it makes your sites happier and they'll let us back then. and then just kind of best practices here. always a good idea to arrive about 45 minutes to an hour early. doors have to open at 6:30. they can open early if you're there and set up so we recommend you getting there at least an hour early especially for locations here in polk obviously. as far as signing up for the caucus, make sure you're setting up your tables and chairs, laying out the materials in the order you'll use them on caucus night. just any of that prep work will be helpful for later on.
12:15 pm
hanging up posters. and if you haven't had a chance to already, it's always a good idea to find volunteers to help you with this process and a lot of times that can just be, you know, your spouse or you can ask the folks who arrive early as well. just to help with some of this so it can move right along ere. all right. any questions about setup? >> [inaudible] will not allow to you hang anything except if it's painters tape and it's too much for one person to do so get -- just as you said. josie: yep. >> i was asked by one of the campaign if they can bring food? josie: sure. we can have questions about food is allowed. that kind of is up to the discretion of the chair and a
12:16 pm
lot of times locations will just say no to that just with the mess there. so individually that's kind of up to you. obviously any opportunity we make available we want to make available to all campaigns across the board but that's at your discretion there. yeah. >> you said that we can bring -- we need to use smartphones. are there any other devices like a wi-fi computer or even a tablet that you can use? josie: you can use a tablet and we'll go through all of the reporting so we'll definitely talk about that. >> so you don't have a list of the wi-fi availability at the various sites? josie: wi-fi isn't necessary to do the reporting. it's helpful. we don't have a list at this moment which sites have that available or not. >> so bring your cell phone and tablet and you got wi-fi is open you have to use your cell phone so have the backup with you. also, in the past, candidates have shown up and had the opportunity to talk. are we going to allow that and
12:17 pm
whereabouts in that piece are we going to allow that to happen? josie: again, that's going to vary site-to-site. obviously these are open to the public. and people are definitely able to interact with caucus-goers before and after the caucus. once the caucus is called to order we do say we just need to make sure that the only people participating are eligible attendees. >> say bob wants to talk about his candidacy and the nomination papers. at what point can he do that? before? josie: before or after. >> ok. question here. >> i got a call from a couple of people from the campaigns. they want to put up literature. we talked about using the tape and stuff like that. is it up to the chairperson to decide how much they can do that and then, does that also include, if it spills over into the hallway and stuff like that, can they have that? josie: again, that's up to the discretion of the chair. sometimes or a lot of times it's a good idea to separate kind of where each group will
12:18 pm
align beforehand so that as people are coming in the door it's very clear what's where and can help with some of that there. nagement so the question is if the campaign can hang signs and it varies site by site but it's a good idea to have that before the caucus. i see there's a few more questions. i am going to try to move along a little bit here but, again, find us afterwards. tamarya and i are available. >> i do want to get this question in because ave 17-year-old grandson who turns 18 november 8. great for him he'll be able to vote. tamarya says it has to be within six months of the caucus. josie: we'll go through that but as long as a person is 18 before the next general election they're able to participate that. i'll move along again. if there's questions, feel free
12:19 pm
to grab me or get a hold of our staffers. we're happy to answer those but for the sake of time. so caucus renlstration procedures. -- registration procedures. so who counts as an eligible caucus attendee? you must be a resident of that precinct in which you're hoping to caucus in iowa. again, you have to be 18 years old by november 8, 2016, the next general election. so as long as they will be 18 by that date they are eligible to participate in the caucus. you do have to be a registered democrat and voter registration is available at all sites. and you must be signed in or in line by 7:00 p.m. -- gain, if he's not 18 josie: sure. we'll go through that. yep. e got you covered. it's with the forms.
12:20 pm
>> you still have people -- i take it -- josie: as long as people are in line by 7:00 p.m., they are able to participate. if it takes people -- if it takes a little while to get them registered they're still able to participate. that just means you start a little bit later but they're available. we're going to keep moving. we have question slides. i'll make sure i do that. so observers at the caucus. obviously our caucuses are open to the public as are all of our party functions here. so it is a god idea to prepare that there will be some observers in the room. this includes members of the media, so tv, blok bloggers. youth who will not be 18 yoors old by the next general election and then nonresident campaign staff -- campaign surrogates and volunteers.
12:21 pm
and just to go over this a little bit more, observers at the caucus, they are not able to actually participate in caucus procedure. so they can't caucus or they're not able to vote for delegates. it is sometimes a good idea, especially with media, just sort of have a designated area for observers and the reason for that is just you need to get an accurate count of your eligible attendees and of each preference group so you want to make sure you're very clear on who is participating in the caucus and who is not. so sometimes it's just a good idea to have a space there so that you're able to get an accurate count. again, it's inappropriate for media to interview participants during the caucus. the facility is for caucus attendees and the democratic party. as the chair of the caucus you do have ultimate authority over
12:22 pm
that site. so broadcast equipment cannot hinder or obstruct participation. and the chair does have the right to ask violators to leave. so we recommend kind of a three-strike policy here. if, you know, if someone's doing something that's disrupting the caucus or there's an issue there the first is to please ask them to start doing what they're doing. if it continues we recommend saying, hey, you know, if this doesn't stop we're going to ave to ask you to leave. and if the problem is still persisting asking them to leave the site. again, as the chair you have the authority to do that and if there's issues we'll work to ack you up from the party. ok, so caucus registration here. so it really should be monitored by the temporary chair or secretary to ensure
12:23 pm
all of the forms are completed correctly and filled out in the right way here. again, it's a good idea to find volunteers to help with this process, especially because a lot of your caucuses will be bigger here in polk county. but it's a good idea to make sure they also understand how these forms should be filled out, right? and all caucus attendees must sign in at the registration table so we got to make sure they get signed in. >> the gentleman was talking about the cutoff of 7:00. and when i ran the caucus i handed out a -- well, i had luggage claim forms. i just handed them out to the last one in line at 7:00. other people hand out little tickets to people so they can -- because after 7:00 that's the cutoff. josie: so the question is about making sure who is in line by 7:00 p.m. there's a few best practices for that. one is, you know, handing people a piece of paper.
12:24 pm
anyone who's there before 7:00, if you don't have a piece of paper, you're not able to register. some people will just have someone go kind of stand at the end of the line wherever it is at 7:00. and just know, hey, this is the cutoff here. so great. ok. so we have two different registration forms that we use for getting people in the door. so one is our list. it's the twoucks caucus registration -- 2016 caucus registration form registered democrats and i'll show you in just a second here. so this has people's printed names, printed addresses, printed date of birth and all they'll have to do on that is sign their name on the line next to their printed lane and fill in the bubble on the attendance column and other bubbles as necessary. if the attendee's name does not appear on that printed registration list and they will legally be eligible to vote in
12:25 pm
the next general election, so, again, november 8, they will sign in on the 2016 caucus registration form new voters which looks very similar but instead of printed names it's just blank. they'll have to write the information in. and then the question about voter registration that, ma'am, you had. so if you're 17 1/2 or older on february 1, on caucus night, you must also fill out a voter registration form. so in the state of iowa, you must be 17 1/2 years old to legally register to vote. so if you're not 17 1/2 but you will be 18 on caucus night, so that's if you're born after august 2 of 1998, you will just sign in on the new voter's form so you'll skip the voter registration process. you just have them sign in on the new voter form and they're still eligible to participate and our forms have a spot that
12:26 pm
allows -- it shows that they're dedicated to the democratic party so that's not a problem at all and that's how that works there. i'm going to show you the forms and i promise i have a question slide coming up. so just quickly again here, youth that will not be able to vote during the general election can participate as observers but, again, not able to join preference groups or do any of the official business of the caucus. so they will sign in on the attendee form. if they do not appear on the registered democrat's form but they do believe they're registered to vote we will still ask them to reregister at the door. so i just want to be very clear on that. you might have some people who say, hey, i am a registered voter, i'm a registered democrat, why am i not on this list? it's not a problem at all. we're just going to ask
12:27 pm
everyone to reregister. that's how we confirm they are a registered democrat, registered voter. you won't get two votes or anything like that. it doesn't negate you in any way. just so, you know, it's not a big deal at all. we're just going to ask everyone not on that printed list to fill out a voter registration form and reregister. ok. here's your forms and, again, you have these in your packesses. you can see on this you have printed names, addresses, date of birth. so they'll just sign next to their name and fill out that attendee bubble. so this is the registered democrats list. and then this is the new voter's form here. you can see it's blank. they'll have to fill out their information as they sign in. i will pause there for a couple of questions because i know you guys have them. >> if they are not on the registration form and come to
12:28 pm
our precinct to register, how do we know if they're in our precinct? what if they're at the wrong precinct? josie: sure. i know a couple of things on that. i know tamarya -- so the question is, how do we know if they're in the right precinct, right? i know tamarya has included in her packets precinct maps so that's one way of knowing. we can also use if people have, you know, a smart phone and can look up their location, that's another way. i do want to be very clear that you don't need any form of identification or any proof of residency to register. they do not need to show i.d. at all. please do not ask for that. that's not at all needed. i do just want to be very clear on that. >> the question i have is -- boy, now i have this mic and i forgot what i was going to ask.
12:29 pm
now in my case i recently moved and i haven't been able to register in that location. do i do that there or today? josie: so caucus registration is available at all sites and those listed are printed right now. we have them in your packet so you could register today. you will reregister at the door so you're not on that printed ist there. yep. >> i don't have phone numbers. why are we not capturing phone numbers? josie: it was just a matter of space on the forms. we did put email address on there. on our i.d.p. form that is a spot for phone numbers. that's the next slide there. so everyone will pick up a i.d.p. survey and that's where all the contact information ill be listed there. >> there is a preference bubble, candidate bubble. they may want to go in the room
12:30 pm
and do something different. josie: so the question is about the candidate preference bubbles on the sign-in sheet. we do like to collect people's kind of initial preference on those sheets. it's not at all binding. they can fill that out and end up joining a different group or, you know, during realignment going to another group there but, you know, having that information is definitely valuable. yeah, in the back. >> what are the rules for the precinct cap teans sitting at the precinct table and watch what's going on? josie: i don't think there's any rules against that. a lot of people will volunteer and precinct captain is working to oversee that process. i would recommend, you know, reaching out to the temporary chair and having those conversations ahead of time, making sure everything is good to go there. >> they are not their own precinct and my wife a lot like
12:31 pm
to volunteer to help. hat do we do about my wife's ballot if they are in the wrong precinct? josie: the question is people helping out in precincts not their own precinct. if you are not a resident of that precinct you're not able to participate in that precinct's caucus. so question here. >> i understand that they can put their name on your behalf. my wife will do that for me. josie: the question is about put you aring your name forward. if you were interested in being a delegate that would be allowed but not in the information process. if you're preferred candidate and you would want to serve that would be allowed and we'll go through that as well and how to elect people there. i'm going to take one more
12:32 pm
question and then grab me at the end. >> so we don't ask anyone for any identification, including 17-year-olds? we just say, are you going to be 18 by november 8 and if they say yes they register? josie: question is about i.d., including 17-year-olds and, again, no one should ask for i.d. that's not needed at all. >> and the same is for the -- josie: no i.d., no proof of residency needed. yeah. so moving along here with caucus registration procedures. also included in your packets you'll see absentee ballot request forms. those can be handed out at the registration table for people interested in voting by mail and we'll also have our i.d.p. caucus surveys and those should be given to each caucus attendee to be filled out. it's not required that they return that or fill that out but we obviously want to stress that, this is a party-building activity. this is how we build our party and get good contact
12:33 pm
information. how we find out, you know, local people who might be interested in running for office, strong community leaders so we really do want to emphasize making sure we get hose surveys filled out. >> because in the past there has been one fraudulent person. t was who registered fraudulently knowing he registered fraudulently and there are legal consequences to that. just so people know. josie: and the question, again, is about registration and if people register where they're not a resident or those issues, registering to vote somewhere where you're not -- voter fraud, there are federal laws against that and penalties against that. that is a huge problem. and, you know, so that's how we rotect against that.
12:34 pm
all right. calling the caucus to order. ok. so people should be called to order at 7:00 p.m. or soon thereafter as registration is complete. again, as long as people were in line by 7:00, they're able to participate and should be allowed to sign in and get in the room there. what you'll want to do is just introduce yourself and kind of go over the caucus agenda that's in your booklets. again, you'll have a poster that outlines the agenda. and you'll want to explain the primary purposes of the caucus. that's to form preference groups and elect delegates to the county convention. adopt platforms resolutions and elect your local democratic party leadership. ok. the i.d.p. presentation. so included in your packets you'll have a letter from dr. andy mcguire. you'll want to read that or pass it around to the
12:35 pm
attendees, make it available for people to read and see. we also have included a green i.d.p. finance envelope and you'll want to pass that around to caucus attendees for contributions to the party. and just to note on that checks should be made payable to the iowa democratic party. you'll want to seal and return all contributions to the i.d.p. and the secretary, caucus secretary should sign across the seal before it's placed in the envelope. and we'll go through what goes in what envelopes and what that looks like and which materials to include where. so we'll hold on that for just a second. and just to note, failure to comply with those instructions may result in f.c.c. disclosure issues but it's printed right on the envelope there. very self-explanatory so shouldn't have any problems with that. ok. so, again, we do want to encourage our caucus attendees to fill out those absentee ballot request forms. we have a ton of people in iowa
12:36 pm
who vote by mail. so that's something we want to make available. a receipt does have to be issued to people who are requesting a ballot. those receipts will have preprinted information on there for the democratic party. but you will have to fill out their name, who the ballot was requested by and the date and time the request was received by you which obviously will be 7:00 on february 1. so you'll want to collect all of those forms as soon as they're completed and just make sure they're filled out correctly and ledgeably. and place them in envelope c. that goes back to the county auditor. and, again, we'll go through all of that. ok. income tax checkoff. so you'll want to remind attendees that they can help the i.d.p. by using the iowa income tax checkoff. again, vail a poster on the wall that will kind of walk people through exactly what that looks like. using the checkoff does not reduce the refund nor will it
12:37 pm
increase the amount you may owe. so that's on there too. but just a good thing to remind people to do since it's tax eason. so letters and nomination. so you'll see in your packet, you have another envelope in red. it says letters of nomination petition on there. those are for various candidates in the state. it's always a good idea to have those available for people to read or post them up so everyone can see them. each caucus attendee is able to sign candidate's nomination papers and they can sign for as many offices and as many candidates for a single office as they choose. i would recommend doing this as people are registering so that you can get the caucus called to order and moving as soon as everyone is in the door. so that's something you can just have available maybe right inside your caucus location so that people can sign those as
12:38 pm
they're kind of waiting for, you know, presidential preference and viability to occur. for state legislative candidates and above, you'll want to place those nominating at the significances in envelope a to come back to the state party and the rest will go directly to the county chair for a local level candidates -- chair for local level candidates. all right. election of permanent officers. so the permanent chair and secretary must be elected before we form preference groups. you all are temporary chairs and we're very much hoping you see that position. about if you're not elected you are still responsible for assisting the new permanent chair. so always a good call there. you'll want to call for nominations. you are able to nominate yourself and those do not have to be seconded. and then written ballots are a voice vote may be used.
12:39 pm
just all those in favor of electing josie bradley as permanent chair, please signify by saying aye. >> aye. [laughter] josie: thank you. you'll just want to repeat the above steps for permanent secretary. question. yeah. question over here. >> if you're a temporary chair in a place that you don't belong and no one wants to take that? josie: so the question is if you're a temporary chair or been identified as a temporary chair in a precinct where you don't reside, as long as the caucus elects you can be elected to serve as permanent chair. again, you just won't be a toible to participate in the preference group formation but you are still able to serve as the leadership there as long as ou're elected permanent chair. >> i am extremely interested in
12:40 pm
the platform committee. i'm always interested in the platform committee because people may not know but we -- it's not all about the candidates. it's also about the party platform. and i may or may not be serving as a temporary chair in a separate precinct. now, if i am serving in a separate precinct as temporary chair, i want to be on the platform committee. how do i get there? josie: sure. so the question is about convention committees and getting elected there, we'll absolutely go through that election process. but, again, you are able to be elected at that level. we'll talk about that a little bit later here. yeah. >> hi, josie. could you explain once more the process for getting receipts out for absentee ballot requests? josie: sure. i'm just going to go -- i'm guessing -- you guys are probably familiar with this
12:41 pm
form. it's very similar to what we used in 2004 and 2014. yep. this is about absentee ballot request forms. and the forms are very similar to what was used in 2014 where the person fills out the top half. there is a perforated line and the bottom is a receipt. again, most of the information on that receipt is printed because it's the iowa democratic party. but the receipt also includes the name of the person who is requesting the ballot so you just want to fill that out. and then the date and time that the ballot was requested. >> how would you logistically accomplish that with 100 people? josie: volunteers are good with that. you can have people filling those out and just acting to help there. >> anybody within the caucus to sign for the democratic party, a volunteer? josie: they are a represented of the party at that point so it should be caucus leadership.
12:42 pm
the secretary also is able to help with that process. yep. >> [inaudible] josie: the question is what the secretary's job is. we'll go through all of that as we walk through the forms here. ok. going to move on here. ok. viability. so we're going to get into the math here and walk through how this is all going to play out. so, again, we got those question sloids in there so bear with me. we'll move along and get through this. -- slides in there so bear with me. we'll move along and get through this. determining viability. so in order to elect debt gates to a convention, a candidate must have a minimum level of eligible caucus attendees in their preference group. so this is determined again at 7:00 p.m. or soon thereafter when you're done with registration, everybody's in
12:43 pm
the door. if more than 85% of attendees don't wish to form preference groups, the delegates can be elected by the caucus as a whole. it's probably not going to happen, especially not in polk county. this is kind of more for smaller precincts where everyone is on the same page. i don't expect that to happen anywhere here. so the caucus chair will count the number of eligible caucus attendees and announce that number to the group. a lot of times in bigger caucuses the way they'll do that is just have people number off. so one, two, three until everyone is counted for. and then based on the number of eligible attendees that you count in the room that night, and the number of delegates your precinct has been assigned to elect which, again, is on the front of your packet. you got that number there. it's also on your reporting credential. it's also on your math
12:44 pm
worksheet. so you got that number. the viability threshold is calculated. so we're going to go through the different formulas here and then i have some examples just to make this really clear and then i'll take questions. i promise. ok. so determining viability and precincts -- in precincts that only elect one delegate. no preference groups will form. the delegate is elected by just the whole caucus by majority rule. and paper ballots may be used. determining viability in precincts that elect two delegates, to be viable, a group must contain at least 25% of the eligible attendees so to calculate this you take the ligible attendees times .25. determining viability in precincts electing three degates, to be viable a group must have 1/6 of the total
12:45 pm
attendees. so, again, you just take eligible attendees and divide it by six. and then in precincts electing four or more delegates which is really the bulk of the precincts, to be viable, a preference group must have at least 15% of the total attendees in their group. so viability is eligible attendees times .15. this is also on your math poster so all of those formulas will be on the wall. also on your math worksheet. it will be very clear. really, you only have to worry about one of these formulas because you have the specific number of delegates your precinct will elect. so when we calculate this number, all fractions are rounded up to the next whole number. so it doesn't matter if it's 7.1 o'7.8, they're both going to round up to eight -- or 7.8, they're both going to round up
12:46 pm
to eight. we'll talk about this a little bit later and go into details on that. and then once the viability threshold has been determined, the chair will announce that number to the entire caucus so that everyone is really clear, this is the number of people you need on your side of the room to be awarded any of those delegates. there's also a spot on that math poster where you can write it. if you brought posters or butcher paper, it's always a good idea to make sure that's up too. just so it's very clear to everyone. especially in these bigger caucuses here. all right. so here are examples. so we have 17 eligible caucus attendees. definitely happen in polk county. with two delegates to elect. two delegates, which one do we use? 25%. so we'll take 17 times .25. that comes out to 4.25. what do we do with those
12:47 pm
decimals? we round up. we have 45 attendees with three delegates to elect. with three we divide by six so we'll do 43 divided by six. 7.16 repeated. it's going to round up to eight. 61 eligible caucus attendees with five delegates to elect. that's four more, right? so we'll use our 15% threshold. we'll take 61 times .15. that's 9.15. again, we round up. so 10 eligible caucus attendees to be viable. questions. yep. >> so the number of people who signed in and registered and went through the registration process and the number of people who are counted in the room at the time the meeting is called to order may be different. which one rules? josie: so the question is the number of people who signed in
12:48 pm
versus the number of people actually in the room when the caucus was called to order. we do recommend that you do count the number of actual people in the room and number off so that is your accurate eligible attendee count when the caucus is called to order. >> so how do i know that everybody who's claiming to participate is actually registered? josie: so if you want to also count up the number you have signed in to compare that, that's a good idea too. so then you can make sure that the number of people in the room have all signed in and then maybe you're missing a couple you can make sure they get signed in. >> also, you have observers in a separate area and they're not to leave that area during the caucus. josie: so that's, again, kind of at the discretion at the chair. in the bigger caucuses, that's the question about observers here. that's one of the reasons we do kind of recommend having a separate area. you know, they're not
12:49 pm
necessarily kind of pinned in this but we need to make sure they get count and to make sure you have an accurate eligible attendee count. question. >> how is based on who's actually in there not on our sheet telling all the eligible voters, is that correct? josie: so it's the number of people in that room when the caucus is called to order, yep. >> we got a situation, we got three candidates running for office and two delegates in a precinct so what happens in a case reich that? you're ex-- in a case like that? you're excluding somebody? josie: you have three candidates and two delegates with the rule you can't have more viable groups. we'll talk about that in a minute and what that process looks like there. >> going back to eligibility. what is the rule for -- there are some apartments in my area and actually some of the people that are volunteering in campaigns have been here for three months may stay on or
12:50 pm
maybe after -- are they eligible? josie: if they fill out the ter registration form which, again, you're able to participate. question here? >> i guess i got a question. josie: well, thank you. >> on -- you say when people come to caucus there's no i.d., no anything, no verification. all of -- everything is decided on the numbers that are in the group for the candidate. and how is this -- if we have 30 people that come to the caucus that are illegal aliens that shouldn't be there, how is their influence taken out of the totals? josie: again, people have to register to vote to be able to participate. we don't ask for that i.d. if people fill out forms and they're not who they say they are, that's voter fraud so that's how we guarantee that. >> so then their influence on
12:51 pm
the caucus is not removed. they're just getting in trouble later so they can still have an impact on who the candidate will be? josie: again, we don't i.d. at the door. again, if they registered to vote that's illegal and that's voter fraud. ok. what other questions do we ave? ok. so viability has been calculated. that's been announced and everyone knows how many people they need on their side of the room to be awarded any of those delegates assigned to your precinct, ok. so now we're going to go ahead and form our preference groups. that's the next step here. john. >> you call to caucus to order with a certain number. somebody has to leave but that viability number is established. what does that do to the math going forward?
12:52 pm
josie: so we'll talk about that actually. we got it on a later slide here. the question is you call to caucus to order and determine the viability threshold. what happens if halfway through forming preference groups someone has to leave? you will not recalculate viability at any point that evening. and, again, we got a slide coming up on that but the number of eligible attendees and the viability that you set at the beginning of the night is the same number you will use throughout the night regardless of if people leave. ok. so forming our preference groups. so caucus participants have up to 30 minutes to divide into preference groups. and that 30-minute period can be extended by a majority vote and the caucus chair should direct preference groups to different areas of the room. again, that might be one of the reasons it's helpful to identify that ahead of time. just to keep this process moving along well.
12:53 pm
also, you know, if people have aligned in 20 minutes, you don't have to stand there and look at each other for 10 more minutes. we can go ahead and kind of keep things moving along there. and it is possible for an uncommitted preference group to form. so after the groups have formed, a preference group chair shall be elected within each group. this is where the person's campaign has precinct chair. and they will count all of the members in their group and report that back to you so they're kind of the person helping to get those counts and working with you there. all right. >> is that the precinct captain or is it somebody else? josie: a precinct chair is elected within each preference group and they decide who that person is.
12:54 pm
yep. >> do we take their word for that or do we check that count? josie: i recommend that's a conversation that everyone's working together on. >> the contact information of the persons group chair will be reported to the caucus secretary. where, if at all, is that supposed to be record? josie: so the question is about contact information for the preference group chair. we do have on our math worksheet a spot for people to sign off there so that's one place. also, you got your blank paper with you. so good idea to write that information down there. ok. so couple what if scenarios here. so what if there are more viable preference groups than number of delegates to be elected? so let's say you are in a precinct that only elects three delegates but john lennon, george harrison, paul mckart
12:55 pm
knee and rinko starr have that minimum number. paul mccartney and ringo starr have that minimum number. >> george. josie: i'm always for george. so in that situation you can't -- you only have three delegates to split up so what do you do? the smallest preference group is going to be the one that has to realign, right? so they're either going to have to join another group or pull people in their group to no longer be the smallest. that's what happens in that scenario. >> so what you're saying is -- josie: yep. exactly. and they have to be given an opportunity to realign. yep. so what if there is a tie -- >> they can go home, couldn't they? josie: and that's another thing. they could choose not to no longer participate. >> does the number stay the same? josie: viability is not
12:56 pm
recalculated. what if there is a tie for the mallest preference group? in that situation, a game of chance which will determine. coin toss is recommended between two equal sized groups. drawing names from a hat for three or more. here's the question we just had here. so what if a nonviable preference group decides to leave rather than realign? and the answer there, viability is based on the number of eligible attendees that you counted when that caucus was called to order. so that number remains fixed thout the night. so what -- throughout the night. so what to do? viability is not recalculated. you'll just move forward there. >> go ahead. josie: ok. we got a question slide after this. >> we need to remind the people that do show up that once they're in the door, don't think about having a cigarette break or running errands.
12:57 pm
stay in that door because they can't get back in. josie: make sure we stress the importance to people of staying and participating in this to not only be counted in their groups but also make sure we're doing our party building activities. that's really what the caucuses is alabout here. so rea-- is all about here. so realignment. we determined which ones have enough people to be viable and which ones don't meet that minimum threshold. so at this point, any preference group that is not viable must be given an opportunity to realign. they can join with other viable or nonviable preference groups and viable preference groups are also allowed to realign. so basically all that means in this first realignment period, anyone is free to move. so just because i caucused for george and he was viable, if i all of a sudden changed my mind and decided i want to go join john's group, i can go do that.
12:58 pm
likewise, if i caucused for ringo who clearly won't be viable, i can then have an opportunity to join another group. gain, this is a 30 -- sorry. [laughter] this is a 30-minute period. it can be extended with a majority vote. but, again, if that ends after, you know, 15 minutes, don't starned and look at each other unless anyone objects, you're able to move forward there. i got a question slide. let me get through this re' linement and we'll take some questions here. so after that first realignment period, that 30 minutes, if any nonviable preference group still remain, a second realignment will occur. but during that second realignment process, only nonviable preference groups may realign. so everyone is able to realign in the first realignment. but if we do have to move into
12:59 pm
a second period, only nonviable groups will realign. and something i just want to note on this. this normally happens naturally. and there's not really kind of an official second realignment. people really realize, hey, if i don't -- if i don't join a different group i'm not getting anyone over to my side and i'm not going to be viable anymore so people will kind of naturally move. but if that's not what's happening, there is kind of a second form of realignment process here. and, again, they can join together to then become viable for one candidate or they can join other viable groups. it's 30 minutes extended with a majority vote. all right. couple questions. yep. >> well, i was going to comment further on people who need to leave the room. for example, to go to the restroom. that's the beauty of passing out that piece of paper, that ticket, whatever, to identify people who are registered. that's their pass to come and
1:00 pm
go if they find it absolutely necessary. josie: question over here. >> after the first alignment, before the second realignment, persuasion speeches by each viable group allowed? josie: so that will vary, just precinct by precinct. you can absolutely give time to allow people to speak and address the whole group. . that will vary a little bit. question over here? >> hi in the past, people want to be noncommitted, even in the presidential. don't know why. is that -- you didn't address that at all. is that something that could happen? that could potentially be a viable group? josie: the question is about uncommitted. uncommitted preference group can form. same rules apply. they have to be viable to elect any delegates. if they are not slible -- viable, they have to realign. one more question, then we'll move on.
1:01 pm
>> i can see problem in the rule areas where there are going object only two delegates or candidates. i could see a challenge come interesting candidate's committee in a case like that. you are pressuring people to realign before they have an opportunity to form a group. josie: no. they will form those groups. and -- the question is about if you have more viable preference groups than candidates to elect. again, you allow for that initial alignment period. if they are all viable, the smallest group will realign. they can get people into their group to no longer be the smallest group, but those are the rules of the caucus. john? >> three viable groups at first alignment. you still realign? josie: the question is, if you have three viable groups, you don't have over the number of viable groups, no one is nonviable after the initial alignment, do you have to realign? our recommendation is it's always good to offer -- does --
1:02 pm
are there any objections to moving on at this point? everyone is viable. because people could still switch. if everyone's viable and ready to go, you are able to move forward without doing the realignment process. we are going to move along to awarding delegates. happy to take questions at the end. but want to keep things moving. at this point your preference groups have formed, you have done the realignment. it's clear you have all your viable preference groups and you don't have too many viable preference groups. so we are now actually ready to award our delegates. we'll split up that number to those viable groups. so a little bit of math involved, but again this is on your poster. this is on your mathwork sheet. it will walk you through step by step. when awarding delegates, you take the number of members in a preference group and you multiply that by the total number of delegates to be
1:03 pm
elected, and then you divide that by the total number of eligible caucus attendees. the same number you calculated at 7:00, that number won't change, even if people leave, and that will give you the number of delegates your candidate has won. results -- unlike in viability, en you round up with any decimal, this is kind of more your normal rounding. results are rounded up at .5 and down at less than .5. so what you'll want to do after you award your delegates is you want to total up the number you assigned to each candidate and make sure that matches the number that you're allowed to allocate in your predinth. we'll talk through some scenarios in a second here. first we are going to give you an example. we have carlton precinct in tama county. 60 eligible attendees at the caucus. and they will be electing five delegates to the county
1:04 pm
convention. five delegates, what do we use for viability? 15%. so for viability, we'll take 60 times .15, that gives us nine, a nice round number there. we've got 22 members aligned for paul mccartney, 16 for george harrison, 12 for john enon, and 10 for ringo star. it ok. the delegate formula for paul mccartney would be applied as follows. he has 22 people in his group, you take that 22, times five, the number of delegates we elect at that predinth. we divide that by 6 -- predinth. we divide that by 60, total eligible atanned tendees, gives us 1.833. with rounding, paul mccartney will receive actual gatts from he precinct -- two delegates from the predinth caucus. the remainer of the candidates
1:05 pm
would receive -- you can see there how each of those formulas will play out. so now what we want to do is we just want to add those up and make sure we have allocated the number we are allowed to allocate, right. so two plus one, plus one, plus one, plus one is five. we have five to give out. we are good to go. -- an you give or take to try to get a tie if you have like five in your area? josie: the question's about ties and alignment. i don't know that that's kind of what would happen there. like i said, if there's two groups that are tied for realigning if there's more viable groups than delegates to elect you, you would flip a coin. this is included in your caucus packet. this is the caucus math work sheet. this will help with calculating
1:06 pm
all those formulas there. we'll kind of talk about this a ittle more in a minute here. ok. what if there are two few delegates? what happens if you total up those numbers and realize that they don't watch and you have awarded too few delegates? the answer here, an additional delegate will be awarded to the group with the highest decimal below .5. so you basically say who is closest to ground rounding up, right? and that's the person who is going to get that extra delegate. we'll give you an example right here. you have 100 attendees with six delegates to elect. viability is 15. you can see -- sorry about that. here's the example. you've got again 100 with six delegates. 15 is your viability threshold. all of these groups are viable
1:07 pm
here. when we do the math and we look after the rounding, two plus, plus one, plus one is only five, but we have six delegates to award in this precinct. we are going to want to go to the decimal points and we say, ok who didn't round up but was closest? who had the highest decimal below .5? you can see that's paul with 1.44. he is going to get awarded an extra delegate there. we look again, two, plus two, plus one, plus one is six. we are ready to go. flip side of that, what if the total number of delegates is greater than the number to be elected at the precinct? very similar process here. a delegate will be subtracted from the preference groups with the lowest decimal above .5. we just say, who barely rounded up, right, or who was closest to rounding down?
1:08 pm
and just a note here, during this process, a preference group cannot lose its only delegate. so if a preference group that's only been awarded one delegate has the decimal above .5 but closest to it, the next closest decimal point will be the one to lose their delegate. that's actually in our example here. so again, 100 eligible attendees with four delegates to elect. 15 is viability. all of the groups here are viable. you can see after rounding we have awarded five delegates. we only had four to give out. we have to look at our decimal points here and say who is closest to .5. it's ringo, he's at .60. but he only had one delegate to begin with. and again in this process, you cannot lose your only delegate. so we are going to go to the second closest decimal point which is john with .64. so john will move from two to
1:09 pm
one. we add all those up, we are back at four, which is the number of delegates we had to award in the first place. >> is this math where you don't ount the losses? josie: ok. what if scenario who are. -- here. what if two or more preference groups are tied for the loss or gain of a delegate? in this situation again, a game of chance is used. we recommend a coin toss between two groups while drawing a name is recommended for three or more. just one thing i want to point out about this. you don't look at the whole numbers during this process.
1:10 pm
it's all about the decimals. 5.48 n't matter if it's or 2.48, you are look at the decimals here. some people get confused about that. it's really the decimals that count. just wanted to make sure to emphasize that. questions? yes. >> back to your first example but it's one closest to .5 didn't reach .5, if the group had a had two delegates already was .49, and then one only had one delegate was .44, you would still award it to that group that already had two delegates? josie: that's correct. the question is again about looking at that -- those decimal points. it doesn't matter what those whole numbers are. it has to do with the decimal that's either closest to .5 will gain it or the one below
1:11 pm
but closest or again above or closest will lose it. question back here? >> once you have your preference group sizes and doing your caucus math, if people leave that doesn't change anything. josie: you need to have those preference group sizes reported to you for them to be counted. >> the preference group size is reported and we are doing the caucus math and particularring out the delegate numbers, people can leave at that point, it doesn't change? josie: as long as those final numbers are reported. obviously we want to encourage people to stay through the whole caucus. absolutely. but if people leave at that point, that does happen. stay until we get the final preference group sizes and those delegates are awarded, yep. ok. we are going to talk about reporting the results right now. before we go into the different
1:12 pm
systems we have here, i do just want to say once those delegates have been awarded, a representative from each preference group must sign off on your caucus mathwork sheet. that's how we fair tie that math was done correctly and those numbers are agreed upon by the caucus. that's -- there at the bottom where you have people sign off, that's where you can also put the contact information. i know there was a question over here about that. so that's where that will occur. i want to talk a little bit about-dirnl' sure many of you know about the partnership we have with microsoft with the republican party as well to introduce our new reporting app. we are excited to be doing that this year. actually we are very lucky today to have someone with innernology of with the training. rodney guzman is here. he's also available to answer any questions that you might have as you work to download
1:13 pm
that app. i know a lot of you have already used the democrat mow precinct and participated in our dry run. thank you to everyone who did do that. we are very excited to be implementing this and excited to have rodney here. questions do come up, especially, about the technology piece that i might not know quite as much about. we'll go ahead and go through this. again we are both available for questions here. like i said, this is a new system here to report in our results. these are screen shots directly from the app. we are going to break this down step by step. we'll go through all of it. we've got, again, spots for questions and we are happy to take questions as quell. how do i get the -- well. how do i get the results reporting app? this is available through the app store on your device. you do have to have access either a smart phone or tablet
1:14 pm
to use this. if you don't, we'll talk about what our other system is so that doesn't mean you can't be a precinct chair. we'll go through this system here and kind of explain this step by step. >> you can use a laptop as well according to -- josie: i believe there's a certain situation where you might be able to use a p.c. for that, but let's talk afterwards specifically about that. rodney can probably help you a little bit more on that, too. you want to visit the store and search for iowa democratic caucuses 2016. you'll see the iowa with the blue donkey on there. that's how you know you found the right app. you'll download that to your device. we'll go through using the app. step one is opening up the app. once you open that you'll see our welcome screen, which
1:15 pm
includes our i.d.p. caucus logo, and the app will have a note saying it is either connecting to wireless internet or your cellular data. again, this doesn't have to be just on wifi, you can use cellular data for it. wireless internet will give you a better connection there. if you're using a tablet, you'll have to connect. you can use it through your cellular data. just a quick note on different phones, different operating systems, this might look just slightly different. the screens might be a little bit altered. it works exactly the same. it's the same exact process here. ok. once you're connected, again, you'll see this welcome screen. don't know rry, the wireless password information for the building. at any point and without having to enter any other information, you have the option to click
1:16 pm
viability number to assist with calculating viability. so this is something you can do at the beginning of the caucus. anyone is able to do it at any point to check that viability threshold. but once you're ready to report results, you'll go ahead and click begin. i have a note on here about kind of a 15-minute deadline. we'll talk about that in a minute. i do just want to show this is what the viability calculator looks like. again, you can access this at any point without having to enter any other information to calculate viability. so all you would do is enter the number of delegates your precinct has been assigned. and your eligibility attendee count, you'll hit calculate and that will spit out that number for you. >> i have a question. on viability, are the presidential candidates the only ones who are going to be
1:17 pm
meeting preference groups? or are their other precincts in which there may be preference groups for say a congressperson or representative? josie: the question's about caucuses -- caucusing and preference group formation. we overwhelm do caucus for presidential office. so time to report. you went ahead and clicked that you're ready to begin and you're ready to enter into the system here. so you'll now be asked if you're ready to report. just a note on this, you'll be texted a p.i.n. to enter into thecies tefment we go through how you get that and what that looks like. but once you receive that text message, you only have 15 minutes to complete your report. so if for some reason it takes a little bit longer, something comes up and you couldn't finish your report, it's not a big deal at all. you can still report using the app. you're going to have to request a new p.i.n. we'll go through what that
1:18 pm
looks like. just a norkts not a big deal if you get locked out. you'll re-enter your information there. you'll go ahead and click yes when you're ready. all right. hat's strange. right now you won't be able to do that, actually. i don't know what happened to my mouse here so i'll use this keyboard. app authorization. this is a four-step process. i know that we have probably been harassing your phones about getting cell phone numbers here. there's a few different reasons for that. one is so we can contact you on
1:19 pm
caucus night if we need to get a hold of you, the other reason for that is, we do need to have your cell phone number that you will be using to report these results prior to caucus night. so if you signed in today, there is a spot that asks for your cell phone number and asks if that was a smart phone. if you maybe accidentally put your home phone number on there, please make sure to edit that before we collect that form. we really want to make sure we are getting people authorized to use the app in their precincts. we do need cell phone numbers to do that because you'll be texted a p.i.n. please make sure you are putting down your cell phone number. we'll take questions in one minute. i want to get through authorization process. you'll enter the phone number that you provided to the iowa democratic party. you'll enter your predinth code, found on the fact of your reporting credential that has what your precinct code is. as long as those two pieces of
1:20 pm
data match the records that we have, you will be texted a p.i.n. four digit p.i.n. that's unique to your precinct there. then you will go ahead and enter that p.i.n. again, as long as all that information matches, you will be authorized. here's what those screens look like. again, you'll enter the phone number you provided to the i.d.p. for reporting purposes and click authorize. you'll enter the precinct code you received from the i.d.p. which is, again, found on the back of your reporting credential, and go ahead and click authorize again. then you'll see this screen here that case a p.i.n. is sent and there is a text message on its way. just again, that will expire in 15 minutes. so you do only have 15 minutes to do this report. as you'll see, it's a really easy system. should not take longer than that. if for some reason it does,
1:21 pm
you'll have to re-authorize. once you receive your p.i.n., you'll go ahead and click enter p.i.n. i do have a quick note here just kind of about if you're using the a. app on someone's else phone or a tablet. let's say i don't have a smart phone but i know that rodney is going to be at my precinct caucus, i know that he has an iphone, and i know he is willing to report, but the iowa democratic party has my phone number, i'm the one who is authorized for my precinct. what will happen is i can still report results on rodney's phone or my tablet, if i have a tablet, but what happens is, when i enter, i will enter my phone number because, again, i'm the one who was authorized to report for that precinct, but enter it on rodney's phone. we'll both enter the precinct code, and the text message will come to me, because, again, my phone number was the one that
1:22 pm
was authorized for this. we'll just enter that information on the smart phone and be ablele to proceed that way. that's the same thing you would do for a tablet, right? because a tablet can't receive those text messages. you would get it on your cell phone, you'll still need the cell phone with the phone number you provided for authorization, but you can report on a different device. it's just a matter of where that text message arrives. quick question? >> am i the only person in the world that has a flip phone and doesn't have texting? i how do i get a p.i.n. number josie: the question is about flip phones that don't have texting. we can talk bo-b it who is a second in your precinct who might fill that role. there is another system in place, too, we'll talk about in a minute here. i'm going to move along because i think i'm going to answer a lot of your questions as we move through this.
1:23 pm
once you collect that p.i.n., you'll go ahead and enter that and click enter p.i.n. and then you'll see that you have been authorized for your precinct. and that you're authorized to report those results. this page will list your county and your precinct. just make sure that matches what's on your reporting credential. if it doesn't, call us immediately. but it will match there. once that does, go ahead and click report results. now we are going to enter these numbers. the first thing you'll do is enter the number of the eligible caucus attendees. as we said throughout the training this is the same number of attendees you counted at 7:00. you will not recalculate at any point even if people have left he caucus.
1:24 pm
you will now enter the preference group size for each viable candidate. quick note here, this is not number of delegates the candidate has received. this is the number of people within their preference group. every section must have a number, even if that number is 0. if you had people who maybe refused to realign and they are no longer participating or candidates that weren't viable -- didn't have anyone in their preference group, you'll enter zeros there. once you have entered all those numbers and double checked, you'll click calculate results. a couple error screens here. if one of your preference groups maybe isn't viable or if the total of the group is greater than the number of eligible attendees that you have punched in there, you might receive an error message and be asked to re-enter
1:25 pm
results. most common example of this is, maybe you accidentally put in 800 when you meant to put in 80. basic typing errors like that. you might see a screen that says something you need to make few edits here. if you did have to perform a game of chance, that will be recorded through the app. you'll see a screen like this. and you'll click on who the winner was. you will have to confirm the winner by typing in their name. that's just another feature so that you don't accidentally just hit the wrong screen as you're moving through t you've got to make sure you type in the candidate's name. we have flowers up here as example candidates. you'll go ahead and click yes. >> you are only putting the results in your game of chance? josie: the app itself won't
1:26 pm
perform the game of chance. you have already done that within your group as you have been moving through the process. so this is recording those results there. >> can you practice? josie: right now we cannot. we are preparing the environment just because we are so close. after you enter those numbers, you'll see a page that walks you through all of those calculations. this is a great way to make sure that math is right. to double check that everything is correct there. it will walk you through. if there were too few delegates or too many, every point is really nicely laid out there for you. you have entered your numbers and now we are at confirming totals and submitting. and they are going to ask you to confirm quite a few times because we want to make sure it's correct there. so you'll now see a tally of the number of delicates each candidate received. if those numbers are correct you'll hit next. you can go back and edit if need be. if maybe you realize you put in
1:27 pm
an extra zero or something like that. it will then-durable' see a screen indicating that those total numbers of delegates match and you'll be able to proceed to your summary. so you'll see, again, those delegate counts per candidate and asked to confirm results once more. if correct, click submit, you'll get a final confirmation screen that says you are about to submit results. it will list your county and precinct again. another veterans day to verify you are reporting for the he correct precinct there. would you like to proceed? you'll go ahead and click yes there. once you do that, you will get a screen that says your submission has been complete. you'll also receive a text message that says that the results have been submitted. the screen will also have our help line number right in the
1:28 pm
app. this number that's included right there, that's a sample number. but you can find our help line. it's on the front of your reporting -- front of your caucus packet, on the reporting guide, it's on your caucus guide, it's on your reporting credential. so that's kind of everywhere within that packet if you have any questions that come up, please don't hesitate to call us on our help line there. just a couple of notes on the reporting app, if you are in a precinct that only elects one delegate, no preference groups will form in that precinct, you will elect that delegate by a majority. so you should enter the total number of eligible attendees into the box next to the preference of that delegate. that's symbolizing it was a majority vote and those who those people aligned for when that election occurred.
1:29 pm
once you submit results you will not be able to resubmit results for that precinct. so if you realize that a mistake was made, please immediately call our help line. again, you cannot resubmit so please, please call us immediately. if for any reason you are unable to use the reporting app, you don't have someone in your precinct with a smart phone and can't get text messages or whatever that might be, we do have our i.d.p. toll free reporting system. note, this is different than the help line. we have our help line that will specifically connect you to a live caller who will answer your questions, and then we have our other i.d.p. toll free reporting system that allows you to report those results. we are going to walkthrough that quickly here.
1:30 pm
so if you are experiencing difficulties reporting the caucus results through the app or if you're unable to use it, please make sure you still report your results using the call-in system. so to begin reporting, you'll call the 1-800 number. that's on your drention. that's in your reporting guide. you'll just follow the voice prompts. it's a very straightforward system there. you'll enter the same precinct code you would enter if you used the app. that code won't change. that's on your reporting credential. you'll confirm your county and precinct by pressing one. you'll enter the total eligible attendees and confirm that number n this system you enter delegate counts. so in the app you do preference group sizes. if you report through our hotline, you will actually enter the number of delegates that have been assigned to the candidate. again, you'll have a chance to confirm those numbers. when you're done, the system
1:31 pm
will repeat the entire slate of delegates and confirm that the number you have allocated is the correct number for your precinct. you'll confirm that by pressing one. and then you're finished once you hear the thank you for reporting, your results have been submitted, message. there are a couple scenarios and take questions. we covered this, but what if it takes me longer than 15 minutes and i get locked out? re-enter your info,er you'll get a new p.i.n. not a big deefment what if i don't have a smart phone? we want to download that app on someone else's phone and identify kind of a reporting captain in the precinct. we just need to make sure we have a phone number that can accept the p.i.n. you can definitely use that app on someone else's phone, tablet, as long as you have your cell phone authorized with the iowa democratic party. what if my cell phone dies or has no service?
1:32 pm
.ou must still report results so use someone else's cell phone or a l.a.n. line within the building to call the toll free reporting system and use that. what if i submitted results and realized i've made a mistake? you are not able to resubmit so you'll want to call the help line immediately and talk to one of us. that's where i'll be. now i'll take questions. maybe rodney can help, too. it >> on the app -- josie: the question is the instructions available to you? your reporting guide included in your caucus packet, it's the same slides that you just saw. and it also is step by step on your reporting credential. you have all of that information. >> this app is simply for reporting the delegates for the
1:33 pm
president rention preference groups. josie: you enter the preference group sizes, it's specifically for saying this is the number of delegates each candidate received. >> you still must fill out your paperwork and submit that. josie: correct. still fill out the paperwork. >> if you can please stick around we haven't covered. but before anybody does leave, i do need to make sure i have lila star, scott saunders, and cheryl if you make sure you see me before you leave. >> different chair gets elected, is the temporary chair still going to be responsible for doing the app? josie: the question is, what if the temporary chair isn't elected permanent chair? work with the permanent chair. let them know you are authorized. it's something you can stand right there and report together. if they are not comfortable with that, we have our other
1:34 pm
system as well. >> i was given a p.i.n. number. josie: we did a dry run for this. so that might have been what that was there. >> is that still usable? josie: your precinct code on the back of the credential is the one on caucus night. only use the number on your credential and you'll be texted that p.i.n. number. please make sure to use the code on your reporting credential. take a question in the back and then rodney and i can help with other issues as well. >> what version of android do you have to have to be compatible with the app? josie: i don't know that off the top of my head. rodney? the question's about what version of android? it is in the reporting guide, the last page has the versions, but i'll let rodney answer that. >> unfortunately, there are a lot of different versions of android and o.s.
1:35 pm
we are recommending everybody takes the latest update they contheir rice devices provided to you by android and i.o.s. and better chance of getting it installed correctly. there are too many different versions for us to test on every version out there. josie: that was one of the reasons we said it might look different depending on what kind of phone you are using, what type of operating system. those will still work. i'll going to move along here. available for questions afterwards. but we are going to move into electing delegates and the party building stuff. we don't have too much left here. bear with us. i know we got started late and we'll try to get that wrapped up here. again, please, if you can save your questions at the end that will be helpful. you have assigned the number of delegates each candidate is
1:36 pm
going to elect, and we'll have those elections here. each preference group will elect within their preference group the number of delegates they are entitled and as many alternatives as they choose to elect. -- alternatives -- tearnts they choose to elect. paul mccartney had 22 people, those 22 will elect their two delegates. done within the preference groups. quick rule about alternates, although in a number -- that number is not limited, we recommend two alternates per one delegate. delegates are elected by a simple majority. and written ballots may be used for one and two delegates it's pretty straightforward there. with three or more delegates, you should not elect more than half of the delegates, plus one, in the first round. ail talk what this means.
1:37 pm
the example makes it clear. participants not elected in the first round are allowed to run a second time. and again this is a simple majority. in an example let's say your precinct is electing six delegates, only four will be elected in the first round. all of the candidates will run, and preference group members will vote onlier for only four of the candidates. this is like a city council race. you have all the people running and says vote for your top three. you fill in the three circles. and then whoever has the majority, they are automatically elected. whoever doesn't, move them to the next round of voting. very similar to that. just split that up a little bit so you ken courage more candidates to get involved and be a part of this process. what if my caucus only elects one delegate so no preference
1:38 pm
groups form? again, just elected by the caucus as a whole. again, no preference groups there. everyone just votes there. caucuses electing more than one delegate should try to elect an equal number of men and women, and care should also be taken to encourage diversity among the delegate candidates. delegate candidates can be given a previous period of time, about one to two minutes, to speak to their preference group before thatet vog occurs and make the case for why they would like to be a delegate there. electing alternates like we said it's a good rule of thumb to elect two per delegate. so that gives a good group there without having everyone in the precinct that can turn into a logistical nightmare. but it is not limited. good rule of thumb to make sure you have enough is two per one
1:39 pm
dell georgia anyone leekted as an alternate should be ready and willing to step in for the delegate if called upon at the county convention. we had a question about what if someone is not present at the caucus. it is possible to elect someone to be a delegate even if they are not there. i'm a huge fan of george harrison, but i have to be out of town on caucus night for wedding so i'm not going to be able to make t gi around to the democrats in my precinct and i say, hey, if george is awarded any of the delegates, i would really like to be leekted into that position. -- elected into that position. would you please enter my name. that is totally allowable and can happen. but i can only be elected by the actual people there on caucus night. that's how that will work. just to know it's not a good idea to elect someone who is not there unless they have
1:40 pm
asked to be elected. save us a headache on that, please. once delegates and alternates have been elected, the caucus secretary will fill in the bubble on those registration forms. either mark d for delegate or a for alternate. the secretary will also fill out the summary of caucus results forms. that summary of caucus results puts it all in one place and allows us to get more contact information. that's why we created that form so we can make sure our county parties have the information to reach out. all right. ratification. so ratification shall mean it's the sense of the caucus that the procedures used were in conformity with the required procedures under the i.d.p.'s constitution. the caucus will come back together. you'll get out of your
1:41 pm
preference group. and you must have a majority vote that -- played by the rules and everyone agrees on this. and failure to ratify the slate of delegates may subject them to a challenge at the county convention. make sure this is done. this will be recorded on your ummary of caucus results form. we just want to make sure that everyone votes to ratify that slate. i'm actually going to skip these because we reformatted them so we could get that contact information on there. you can see down at the bottom where it says ratification of slate and where you would record that. that is still on the summary of caucus results forms. it just looks different. questions?
1:42 pm
yeah. >> if there's a caucus where there's a heavy majority of one candidate and -- but there is a delegate assigned to a preference who gets like one delegate, when you have those elections for delegates, couldn't the majority easily the people t -- going for one delegate? josie: the question is about delegates being elected if you have a smaller group that's only awarded one delegate. you do elect the delegate out of your own preference group. then again the ratification just says that everyone was by the rules there. but those elections will occur within the individual reference group. >> can the caucus chair people participate as delegates? josie: the question is can the caucus chair be part after
1:43 pm
preference group? the answer is yes. you are able to still participate in preference group formation. normally how that works is when they form preference groups you'll say, hey, we are going to add one more to john lenon, i'm a john lenon supporter. and then you keep facilitating, but that's how you can note that. you can be a delegate as well. yep. question over here. >> the county convention date clearly provided for that? josie: march 12. i'm not sure that there's a form in there on that. you will be contacted by your county party if you're elected delegate there. it is march 12. >> it may be an issue for some parents because i think some schools are on spring break. >> do you have the states tore district and state? josie: april 30 is districts. and june 18 is states. that's april 30 for district. june 18 for state.
1:44 pm
>> this is a party building thing as well as just reporting that night what the results are. that we should make sure that the people who stand for delegates can attend and know what day to attend and understand that there is a weaning process as they go along. they are delegates to their county convention. thee will go to -- if they are elected at the county convention, they'll go to the district convention. each one elects another set of delegates. i think we'd into to explain that process people. we want them to participate clear through, not just that night for the head count. josie: state convention is june 18. each county and the district committees will determine those. we'll make sure to get that out. i'll move along here and we'll take questions about as those
1:45 pm
-- the national convention is the week of july 25th. it's at philadelphia. electing county convention committee representatives. the caucus will elect people to serve on the platform committee and committee on committees from the delegates and alternatives just elected. and it's two per committee unless otherwise noted. again, these people are just elected from that slate of delegates and tearts. those are the -- tearnts. those are the only people eligible to serve on these county convention committees. we have the platform committee which helps determine which platform resolutions are submitted to the county convention for ratification to our platform. and we have the committee on committees. which is the greatest name.
1:46 pm
people will be divided up among three different committees for that. it's rules, credentials, and arrangements. they really assist with assisting the county convention and getting that set up there. once these elections occur, you'll want to again fill in the corresponding bubbles on your registration form and mark that on your summary of caucus results form. i think you might have been out of the room when we talked about people not at the caucus. i can talk to you afterwards about that. electing precincts committee persons. obviously electing our precinct committee people is absolutely essential to building a strong party. this is our first level of organization within the i.d.p. this is how we make sure we are succeeding and electing democrats up and down the ticket. so we really want to make sure we have good people who are working with us and this is something that gets done at all
1:47 pm
of our caucuses with our goal of party building here. again, these are elected by democrats of the precinct to represent them on the county democratic central committee. there's two elected unless otherwise noted. it's a majority vote and ballots may be used. again they are responsible for helping with the caucuses. elections, voter contact, and get out the vote efforts. candidates should be given a previous opportunity to speak and the caucus secretary will note that again on the registration forms and the summary of caucus results forms. precinct committee people can be anyone at that caucus. again can be elected if they are not present that night. it's not just the delegates in this one where it was with the committees. his is everyone. quick questions? >> how long do they serve? josie: i believe it's two year ommitment.
1:48 pm
>> do we take note of somebody in that position previously that might run again? josie: sure. we should make that offer. if people want to be re-elected they have that opportunity to speak to the group. yep. question in the back. >> did i understand you correctly that people that go to the platform committee anti-committee on committees only those delegates that have been elected -- josie: that's correct. the only people who can serve on the platform committee or the committee on committees are the delegates or alternates that have been elected that evening. you have to be elected a delegate to serve on that committee. or an alternate. >> also say that most precincts are going to do two, the committee on committee and the platform? josie: that's correct, yep. >> if i only elect one delegate
1:49 pm
to the county convention, i only get one person to the platform committee and one person to the committee on committee? josie: the question is, what if you elect a smaller number of delegates? you can have alternates serve as well. it varies a little bit county by county. our rule of thumb there is two per precinct. in polk county we have 177 precincts. that's a big platform committee. it will vary and should be noted otherwise. if those situations you can elect the alternates as well or people can serve on both committees. >> in the past alternates have been -- you have been able to have everyone there as an alternate if they did not want to be elected -- or if they weren't elected as the delegate to the platform committee, for example. josie: yep.
1:50 pm
so alternates, the number of alternates to be elected is not limited. we recommend two per one delegate. alternates are able to serve on those county convention committees. >> can't find anybody who wants to do it? temporary chair. i stepped up because nobody else would do it. josie: you can elect people who aren't there. we can reach out and contact them. that's one of the reasons we elect the numbers that we elect there. >> go back to the chair. if nobody wants to be the chair, can i just say ok i'll take it and move on? josie: you will be elected, yep. f you put your name out there. got to keep moving along here. happy to answer questions at the end. resolution, discussion, and adoption. resolutions are proposed by the caucus participants.
1:51 pm
the caucus request either vote on platform resolutions individually or they can move all proposed resolutions forward to the platform committee for their consideration. either is allowed. does have to be voted upon. but it just depends on the caucus. a lot of times they'll vote to move everything forward. that's fine. if they want to discuss them individually, that's absolutely fine, too. if used individually, the chair may wish to limit discussion time. please do this fairly. obviously this can turn into a long time there. we do have in your packets resolution submission forms to be completed. if someone comes in with a typed resolution, you don't necessarily have to rewrite that on the form or retype it up. just staple it and put out the next necessary information. if you run out of forms, that's ok. we can take those in. and those should be returned to the county chair in envelope b.
1:52 pm
here's what they look like. pretty easy. skipping questions. you guys don't get that one. fore adjournment -- before the caucus is adjourned, there are a few things you are going to want to double check here. is the caucus math work sheet signed by a preffive from each preference group? did you report? obviously they important there. do you have the contribution envelope? is it sealed and signed? did you collect all abisn'tee ballot requests and all of the surveys as well? did you collect all of your candidate nominating petitions? have all adopted resolutions been written up and signed? was the slate ratified? did you fill out the bubbles on the caucus registration form marking that people are a delegates and alternates?
1:53 pm
did you complete the summary of caucus results form? then you'll move into new business and adjournment. so you'll ask the caucus attendees if there is any other business they wish to put before the caucus. again that county convention date is march 12. you might also announce the next county central committee meeting. upcoming democratic party events or candidate events. assuming there is no other business, will you adjourn the caucus. so hearing no further business, the caucus is now adjourned. hank you-all for coming. [applause] josie: we are not done yet, ou guys. ok. we are almost done, i promise. final caucus duties. complete all the paperwork. make sure all the new orleans that ask for the county and
1:54 pm
precinct are on there, documents are signed, and forms are legible. you are not going to mail the envelopes. ham letter have them drop you off to her on caucus night. we'll talk just briefly about what goes in each envelope. we have envelope a that will go back to the iowa democratic party, it's a white envelope. it has all the materials listed on it. it should be really clear what goes where. you'll put in the white copies of all caucus registration forms and the math work sheet, your surveys, i.d.p. finance envelope, and nomination papers for the state legislature and above. envelope b to the county party, it's a yellow envelope. you'll put yellow copies of all caucus registration forms and the math work sheet, your youth caucus afendee form, and other nomination papers. envelope c to the county auditor, a white pink envelope as opposed to the bright hot pink. that will get all of your --
1:55 pm
that will do the pink copies of the caucus registration form and math work sheet, and all of your voter registration and ote by mail forms. >> is that it? josie: maybe. all right. well, we'll talk about it, then. favorite le of -- vacation destinations here. we'll just go through it. we like to talk about these what if scenarios and what to do if you have something that comes up that you're not exactly sure how to solve. let's be prepared, right. what happens if you arrive at your caucus site and your building is locked?
1:56 pm
you've done your homework ahead of time. you've got a home phone and cell phone for your site contact. you're going to call them. you're going to get someone down there to unlock the building. you are going to make sure that people in the parking lot, know, hey, it's been a little delay, we are getting the building unlocked, we have someone on the way so people don't leave. be prepped for that. call and thetlet your county chair in a moment let us know. make sure we get that resolved. take questions at the end here. what happens if you run out of forms? you brought that blank paper, right? you're just going to start writing things down. again, let us know, especially here in polk county, we have extra forms. i know tamm a -- tamara has runners around. let us know. you begin forming preference groups and you do not have enough space in your location. you're going to want to look
1:57 pm
and see what other rooms might be available. do we need to use the gym, hallway, classroom next door and form preference groups differently here? can we move out into the hallway? can we move the registration table and table and chairs out so there's room for enough people? do we need to ask some reservists to leave so we can continue moving foshed? we want to completely brainstorm how do we work with this? again we can always call and talk to someone at the help line we can help you out with this. you have bad cell phone service and can't report results. you must still report results. so use that hot line, look for a l.a.n. line, someone else with a cren phone who can -- cell phone who can dial n what if an observer is being disruptive? we have our three strikes policy. asking them to stop. stop or they'll be asked to
1:58 pm
leave. and finally, asking them to leave. >> can we get the authorities involved? josie: if you are in danger or anything like, that don't hesitate, call us, we are happy to help as well. do those things before doing that. >> reporting, is there a certain time the results have to be reported by? josie: you should report results as soon as you have awarded those delegates, please report results as soon as those delegates are awarded and everyone has signed off on that caucus math work sheet. get into the app or call the number. i know there are a few other slides. there's a mock caucus. i know this has been long. thank you again, everyone, sover so much. -- so much. we really, really appreciate it. thank you. [applause]
1:59 pm
[captions copyright national cable satellite corp. 2016] [captioning performed by the national captioning institute, which is responsible for its caption content and accuracy. visit ncicap.org] >> i'd ask you to stick around here. the night of caucus it is very important that you bring the packets to the machinist hall that night. we'll be waiting there for them hopefully until we get them all in. that is at 2000 walker street. if there is any reason you can't get it there, please get in touch with me, let me know, make arrangements. it's very crucial because we have committees meeting that weekend. >> a quick reminder as we leave this that our iowa caucus coverage begins tonight at live at 7:00 eastern on c-span and c-span2 starting with the precaucus program, including your calls and tweets. and then at 8:00 eastern it's the republican caucus on c-span and the democratic caucus over on c-span2. up next, the u.s. house starts legislative work this afternoon and then starting at about 3:15 members are elected to work on financial regulation and sex trafficking bills.
2:00 pm
no votes until 6:30 eastern. tonight, later this week in the house a vote to override president obama's veto of the measure repealing parts of the nation's health care law. also work on a bill funding u.s. coast guard programs. live coverage of the house here on c-span. the speaker pro tempore: the house will be in order. the prayer will be offered by our chaplain, father conroy. chaplain conroy: let us pray.

47 Views

info Stream Only

Uploaded by TV Archive on